Consistency in Quality: The Foundation of Total Quality Management

Feb 2025 | Quality

In today’s fast-paced and competitive business landscape, ensuring quality is paramount for survival and success. Concepts such as Total Quality Management (TQM), Lean Manufacturing, and Time-Based Competition have gained prominence as organizations strive to enhance efficiency, reduce waste, and improve customer satisfaction. However, one of the most overlooked yet critical factors for the successful implementation of these quality programs is consistency in quality. Without consistency, even the most well-planned quality strategies may fail to yield the desired results.

#quality #TQM

We explore the role of consistency in quality as a baseline for achieving TQM. It is based on research conducted on Swedish engineering companies, supplemented with insights from quality management literature and best practices in the field.

Understanding Total Quality Management (TQM)

TQM is a management philosophy that focuses on continuous improvement, customer satisfaction, and the involvement of all employees in quality initiatives. It is a holistic approach that integrates various functions, including product development, production, and supplier management.

Total Quality Management (TQM) is an approach to improving the effectiveness and flexibility of business as a whole. It is essentially a way of organizing and involving the whole organization; every department, every activity, every single person at every level.

J.S. Oakland

Quality Expert

TQM is built on two main components:

  1. Internal Component

  • Clear business goals and strategies
  • Strong leadership commitment to quality
  • A supportive company culture that encourages quality improvements
  • Use of appropriate quality tools and methodologies
  • Employee training and competence development
  • Cross-functional collaboration

  1. External Component

  • Customer focus and satisfaction
  • Benchmarking against competitors
  • Supplier collaboration

The fundamental goal of TQM is to integrate quality into every aspect of a business, ensuring that all stakeholders work towards a common objective.

The Concept of Quality Consistency

What is Quality Consistency?

Quality consistency refers to an organization’s ability to harmonize its strategy and operations so that employees share a uniform understanding of quality objectives. In simpler terms, it ensures that quality practices are applied uniformly across departments and hierarchical levels.

A lack of quality consistency can lead to:

  • Miscommunication about quality goals
  • Inefficiencies in quality program implementation
  • Variation in product and service quality
  • Customer dissatisfaction

Importance of Quality Consistency

According to Carlsson (1993), quality consistency is crucial for achieving long-term quality success. His research on Swedish engineering companies revealed that a lack of uniformity in understanding quality concepts can significantly hinder the effectiveness of quality management programs.

Benefits of Quality Consistency:

  1. Improved Efficiency: Consistent quality practices reduce rework, errors, and waste, leading to cost savings.

  2. Higher Customer Satisfaction: When customers receive reliable and consistent quality, their trust in the brand increases.

  3. Stronger Employee Engagement: A clear and uniform understanding of quality expectations enables employees to contribute effectively.

  4. Better Competitive Advantage: Organizations that maintain high and consistent quality stand out in the market.

1. Individuals and Interactions Over Processes and Tools

The emphasis is on fostering communication and collaboration rather than strictly following procedures. This principle helps audit teams remain responsive to changes and new risks.

2. Working Deliverables Over Comprehensive Documentation

Rather than focusing on delivering a massive audit report at the end of the process, Agile auditors provide continuous feedback and smaller, incremental findings throughout the audit process.

3. Customer Collaboration Over Contract Negotiation

Stakeholder involvement is key. Agile auditors work closely with the business to ensure the audit is focused on areas that matter most to the organization.

4. Responding to Change Over Following a Plan

In a rapidly changing business environment, flexibility is critical. Agile auditors are prepared to adjust their audit plans to accommodate new risks or changes in the business environment.

%

job satisfaction

A survey conducted by the American Psychological Association found that nearly 70% of employees believe that work-life balance is a critical factor in their job satisfaction, and employees with a good work-life balance are 21% more productive than those without.

%

reduction in absenteeism

According to the 2023 Global Employee Well-Being Index, companies with comprehensive well-being programs see a 56% reduction in absenteeism and a 27% increase in employee retention, highlighting the significant impact of well-being initiatives on overall employee performance and loyalty.

Research Findings on Quality Consistency

Study Overview

Carlsson’s research involved over 1000 white-collar employees from 20 Swedish engineering companies. The study was conducted in two phases:

  1. A broad survey assessing employees’ overall attitude toward quality.

  2. In-depth case studies in three selected companies to measure the level of quality consistency.

Key Findings

Communication Gaps in Quality Programs

  • Top management struggled to effectively communicate quality objectives.
  • Employees lacked a shared understanding of quality goals and implementation strategies.

Divergence in Quality Perception

Employees had varied interpretations of the quality concept, classified into four categories:

  • Customer and market-related (41%)
  • Product attribute-related (36%)
  • Test and control-related (14%)
  • Overall perception of quality (9%)

Low Quality Consistency Levels

  • The research found a low degree of quality consistency in companies.
  • The hierarchical structure played a role in inconsistency, with senior managers having a clearer understanding of quality goals compared to lower-level employees.

Need for Education and Training

  • Employees lacked knowledge about quality tools and methodologies.
  • Continuous learning initiatives were recommended to bridge the gap.

Strategies to Improve Quality Consistency

1. Develop a Clear and Standardized Quality Strategy

  • Define what quality means for your organization.
  • Align quality goals with overall business objectives.

2. Enhance Communication Channels

  • Use multiple platforms (meetings, internal newsletters, digital tools) to share quality information.
  • Encourage two-way communication where employees can provide feedback.

3. Implement Comprehensive Quality Training Programs

  • Conduct regular workshops on quality tools (e.g., Six Sigma, Kaizen, SPC).
  • Train employees on problem-solving techniques related to quality.

4. Foster a Culture of Continuous Improvement

  • Encourage employee involvement in quality improvement initiatives.
  • Recognize and reward contributions to quality enhancement.

5. Measure and Monitor Quality Performance

  • Use key performance indicators (KPIs) to track quality consistency.
  • Conduct periodic audits and assessments.

6. Strengthen Supplier Collaboration

  • Work closely with suppliers to ensure quality consistency throughout the supply chain.
  • Implement supplier quality management programs.

Standardized Quality Strategy

A well-defined and standardized quality strategy is the foundation of effective quality management. Organizations must first define what quality means within their specific industry and operational framework. This definition should encompass customer expectations, regulatory requirements, and industry best practices.

Define What Quality Means for Your Organization

Quality should be clearly defined based on key business functions, such as product reliability, service excellence, and process efficiency. Companies can achieve this by:

  • Establishing quality benchmarks aligned with customer expectations.
  • Standardizing procedures to ensure uniform implementation.
  • Creating quality guidelines that apply to all departments and employees.

Align Quality Goals with Overall Business Objectives

A robust quality strategy should align with the broader business objectives. This means:

  • Integrating quality measures into business performance indicators.
  • Encouraging top management to actively support quality initiatives.
  • Establishing accountability across departments for maintaining quality consistency.

Enhance Communication Channels

Effective communication is essential to maintaining consistency in quality. Organizations should use various channels to disseminate quality-related information and foster two-way communication.

Use Multiple Platforms for Communication

To ensure everyone is on the same page regarding quality initiatives, companies should leverage:

  • Regular team meetings
  • Internal newsletters
  • Digital collaboration tools
  • Training sessions

Encourage Two-Way Communication

Quality improvement should not be a one-way directive. Encouraging feedback from employees allows organizations to:

  • Identify potential issues early.
  • Develop practical solutions based on frontline insights.
  • Foster a culture of shared responsibility for quality.

Comprehensive Quality Training Programs

Training programs play a crucial role in equipping employees with the necessary skills and knowledge to maintain quality consistency.

Conduct Regular Workshops on Quality Tools

Organizations should schedule training sessions on methodologies such as:

  • Six Sigma
  • Kaizen
  • Statistical Process Control (SPC)

Train Employees on Problem-Solving Techniques

Providing employees with problem-solving skills enhances their ability to:

  • Identify root causes of quality issues.
  • Implement corrective measures effectively.
  • Continuously improve operational processes.

Foster a Culture of Continuous Improvement

A strong quality culture encourages employees to take ownership of quality enhancement initiatives.

Encourage Employee Involvement

Employees should be actively involved in:

  • Quality circles
  • Cross-functional improvement teams
  • Brainstorming sessions for innovative solutions

Recognize and Reward Contributions

Recognition programs motivate employees to sustain quality efforts. Companies can:

  • Offer incentives for quality improvements.
  • Publicly acknowledge achievements in team meetings.
  • Provide career growth opportunities for quality champions.

Measure and Monitor Quality Performance

To maintain quality consistency, organizations must continuously track performance and make necessary adjustments.

Use Key Performance Indicators (KPIs)

Some essential KPIs include:

  • Defect rates
  • Customer satisfaction scores
  • Compliance with industry standards

Conduct Periodic Audits and Assessments

Audits help organizations:

  • Identify gaps in quality consistency.
  • Ensure compliance with quality policies.
  • Implement corrective measures promptly.

Strengthen Supplier Collaboration

Suppliers play a critical role in maintaining overall quality consistency.

Work Closely with Suppliers

Organizations should collaborate with suppliers to:

  • Set clear quality expectations.
  • Conduct regular performance evaluations.
  • Ensure alignment with quality standards.

Implement Supplier Quality Management Programs

A structured supplier quality management approach includes:

  • Supplier audits
  • Joint quality improvement projects
  • Long-term partnerships for mutual growth

Conclusion

Quality consistency is the cornerstone of successful TQM implementation. Without a uniform understanding and application of quality principles, organizations risk inefficiencies, customer dissatisfaction, and competitive disadvantages. Research findings indicate that while companies acknowledge the importance of quality, gaps in communication, education, and strategy hinder effective implementation.

To bridge these gaps, businesses must prioritize standardization, communication, training, and continuous improvement. By doing so, they can create a work environment where quality is not just a goal but a fundamental aspect of everyday operations.

References

  • Carlsson, M. (1993). “Consistency in Quality: A Baseline for Achieving Total Quality Management.” Quality and Reliability Engineering International, 9, 217-225.
  • Oakland, J.S. (1989). Total Quality Management. Butterworth-Heinemann.
  • Banks, J. (1992). The Essence of Total Quality Management. Prentice Hall.
  • Bergman, B., & Klefsjö, B. (1991). Quality: From Need to Usage. Studentlitteratur.
  • Quimby, C., Parker, L., & Weimerskirch, A. M. (1991). “How, exactly, do you communicate quality?” Quality Progress, June, 52-54.
  • Coulson-Thomas, C. J. (1991). “Quality: Where do we go from here?” International Journal of Quality and Reliability Management, 9(1), 38-55.

Wanna know more? Let's dive in!